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Policies and Procedures
Manitowoc County Kennel Club
I – Purpose
The purpose of these policies and procedures is to further explain and augment the policies stated in the by-laws of the Manitowoc County Kennel Club.
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II – Amendments
Amendments to these club policies and procedures may be made by a 2/3 vote of the Board of Directors at any time. The vote of the Board may be overruled by a 2/3 vote of the general membership. Policies and Procedures changes shall be published in 2 consecutive newsletters.
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III – Code of Ethics
It is expected that all members will adhere to all AKC regulations regarding dog events. It is also expected that members will adhere to state and local laws regarding breeding and maintaining health and safety of their dogs. Any person found guilty of violating AKC regulations and/or state or local laws as provided above may be subject to disciplinary action and/or expulsion by majority vote of the Board of Directors.
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IV – Administration
Administration of Club affairs shall be vested in the Board of Directors and Officers duly elected by the general membership. Any Board member who is absent without a reasonable cause from two consecutively called Board meetings should be asked a reason why, and, if they cannot make the meeting, they should resign and be replaced by a majority vote of the Board of Directors for the year.
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V – Club Provisions/Functions
Manitowoc County Kennel Club may hold the following meetings and/or functions each year:
1. Regular membership meetings within the boundaries of Manitowoc County
2. All-Breed dog show and obedience trial
3. Sanctioned field trial
4. Licensed field trial
5. Hunting Dog Expo
6. Agility classes, matches and trials
7. Hunt tests
8. Fun matches
9. Obedience training class, Retriever training class, dependent upon availability of:
10. Provide a newsletter a minimum of 6 times per year to be posted on the club website.
11. Maintain active membership in the National Retriever Club, the National Amateur Retriever Club, the Master National Retriever Club, and the American Kennel Club
12. Hold an annual awards banquet in lieu of a general meeting in March
13. The time of the General Meeting of MCKC will be 7 p.m. on the first Wednesday of the month.
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VI – Membership
Application for membership is to be obtained from the club Secretary. There will be the following classes of membership:
The following rules apply when applying or reapplying for a membership:
A) Full Voting Club Membership
The above membership is limited to only those who are willing to put forth the productive effort to maintain and enhance club activities. Therefore:
1. A prospective member must fill out a membership application which must include the signed endorsement of 2 voting or life members of the Manitowoc County Kennel Club.
2. Two readings of the membership application will be made at two consecutive general membership meetings. The applicant must attend at least one of these two meetings. It is assumed that if a club member knows of any illegal or unethical practices of the applicant these will be brought to the attention of the membership prior to a membership vote.
3. After #1, and 2 above are met, an applicant may be approved by a majority vote of the membership AND payment of an initiation fee and membership dues. The vote will be by secret ballot.
4. New members will receive a Welcome Letter, Code of Ethics, Constitution and By-Laws, a copy of the Policies and Procedures, and a list of MCKC Officers and Board members.
5. New members will be listed in the newsletter
6. Membership term runs from January 1 to December 31.
7. New members voted in or after October 1 will qualify for the next year's membership without an additional renewal fee for that year.
8. All membership requirements as listed in the By-Laws would also have to be met.
9. Members joining (i.e., being voted in) at the October, November, and December meetings have the same dues and work hour requirements as if they joined in Jan. of the following year. To reasonably allow for members to accrue worked hours during the year, they will need to work two (2) hours for every month they are a member during the year they become a member. (For example, if Jane Smith joins in February 2005, she will owe full renewal fees in 2006 and be responsible for 22 hours of volunteer time [2 hours for each of the 11 months she was a member]. If Mike Jones joins in June 2005, he will owe full renewal fees in 2006 and be responsible for 14 hours of volunteer hours [2 hours for each of the 7 months he was a member].)
10. A new member is defined as a person that has not belonged to MCKC for a full twelve (12) months.
11. Family membership is defined as members living in the same household including children under 18.
12. Per the Constitution a Family membership is limited to two votes, one per adult.
B) Junior Membership
1. A Junior member is anyone 9 to 17 years of age who is not part of a family membership. Membership fee is required, and all requirements listed in the By-Laws would have to be met. No voting rights and no volunteer hours are required. At age 18 the membership fee reverts to adult status without the initial adult membership fee. Voting rights and volunteer hour requirements would also apply.
C) Life Membership
1. A Life Member must be nominated in writing by another member in good standing. Written nomination should include statement of requirements met in accordance with #3.
2. Must be approved by a majority vote of the Board of Directors.
3. An applicant or existing member may be approved for Life Membership if one of the following requirements is met:
a )Existing Life membership prior to 4/3/85 (date of enactment of these policies)
b) A minimum of 20 years of continuous service to the club.
c) Outstanding and meritorious service to MCKC regardless of years of membership
d) Generous donation of land, property or equipment to MCKC
e) Non-members with outstanding histories of service to the canine community
4. Life members have the same privileges as voting members except requirements for dues and volunteer hours are waived.
D) Professional Membership – Field Only
1. In addition to all contingencies under Full Voting Membership, the following definition shall apply: Professional member- a person who during the period of two years preceding January 1 has earned any part of his or her livelihood from the training of a dog for hunting, field trial, or hunt test competition and/or handling a dog in such competition.
E) Membership Maintenance Requirements
The membership year shall run from January 1 to December 31. Effective at the end of 2007, membership renewals will be mailed in early January 2008 with dues to be paid no later than March 1, 2008. This will apply to each succeeding year. This notice may be incorporated into the club newsletter. Dues shall be established by the Board of Directors. In addition to annual dues, all active members are required to volunteer 25 hours of service to the club. A fee will be charged for each unworked hour to maintain membership. Event chairs and individuals are responsible for documenting worked hours. The Membership Secretary and Field Secretary will keep track of such hours. (The Membership Secretary is appointed by the Board of Directors to assist the Club Secretary with membership issues.) Voting member must meet work hour requirement or pay alternate fees. Any member whose dues are over 60 days delinquent may be terminated from membership. No member terminated from membership will be readmitted without such a request IN WRITING and payment of delinquent dues and Board approval.
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VII – Club Expenses
1. Treasurer shall be authorized monthly by vote of the membership to pay club expenses
2. Newsletter circulation and printing expenses shall NOT require monthly approval of the club membership.
3. Any expenses exceeding $500 unrelated to a specific club event shall require a majority vote of the membership.
4. All committee chairpersons are to submit a written request for any financial reimbursement incurred.
5. An audit of club books shall be done annually or at any time it is requested by a majority vote of the general membership and/or Board of Directors.
6. The President will have access to the club check book to issue checks for payment of bills when the Treasurer is unavailable.
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VIII – Committees (Subject to AKC approval)
1. Committees shall exist for the most efficient delegation of authority for various club functions according to the Constitution and By-Laws provisions.
2. Committees with ongoing duties should report monthly at club meetings. Committee event chairs shall file a report within three months of the conclusion of that event. Oral updates at meetings are encouraged.
3. All Committee and Event chairpersons should keep an updated back-up plan of their duties and responsibilities and share with members of their committee. A copy should be maintained by the Club Secretary.
4. Event treasurers are recommended by event chairpersons and approved by the board of directors. The board of directors must approve bank accounts for major events. Currently the events are the dog expo, hunt test, field trial (sanctioned trial included), fall conformation/obedience/ rally show and agility trials. Event treasurers and the club treasurer must sign a bank signature card. Only event treasurers may sign checks for their events. Each event bank account will have a beginning balance. If additional funds are needed the club treasurer is contacted to make a transfer.
5. Event treasurers are authorized to deposit event income and pay expenses as approved by the event chairperson. An accurate check register must be kept current for all bank transactions. An invoice or other written document is required for all payments with the check number written on each document. An up-to-date balance must be kept for all accounts (a simple check register should work for this). All event treasurer records must be kept in good accounting order. If the club treasurer needs to make a transaction in an event account, the event treasurer must be informed. The club treasurer will use the monthly bank statements to record event income (deposits) and expenses ("cleared" checks) into the clubs general ledger. The club treasurer will then forward the monthly bank statement to each event treasurer. Statement amounts (checks and deposits) must be reviewed for accuracy and the club treasurer notified of any problems or errors. The club treasurer must be informed of any checks issued for return of income rather than an expense (i.e., entry refunds - see event report form).
6. After all activity for an event is completed a MCKC Event Income and Expense Report form is to be completed and given to the event chairperson who will forward (email or mailed ) the information to the club secretary (the event treasurer may wish to keep a more detailed list of event income and expenses). The report will be reviewed at the next board meeting. Also, an oral summary report is to be given at the next general meeting. Then within 30 days, all event records are to be forwarded to the club treasurer (to include deposit receipts, paid invoices, check registers, bank statements and the final income/expense detail report). Event records are kept with general club records. The club treasurer will transfer event account money (less a starting balance for the next event) to the appropriate club account. The amount of the transfer is determined by the current cash needs of the club. Currently profits from the hunt test and dog expo are transferred into the Valders grounds improvement account. Profits from agility are transferred into the Manitowoc grounds improvement account. All other event profits are transferred into the club's general checking account. Event treasurers will be informed of the transfer amount.
7. Event treasurers may contact the bank to check on the status or amount of a transaction or the balance of their account. All other correspondence with the bank is handled through the club treasurer. If a credit card is required, it is suggested the event treasurer obtain a credit card in their name to be used for event needs. Then, the credit card statement can be paid with an event check.
8. The committees and their functions include:
A) Show Committee – to organize and facilitate all-breed dog show and obedience trial which is held annually.
B) Field Trial Committee – to organize and facilitate the Sanctioned Field Trial and Licensed Field Trial which are both held annually.
C) Obedience Committee – to organize and instruct obedience classes which occur on a regular basis pending availability of instructors, adequate class size and suitable training facility.
D) Field Committee – to supervise and maintain all fields activates.
E) Public Information/Education Committee – to disseminate in the mass media information about MCKC, its members, activities and functions.
F) Banquet Committee – To organize and host the annual awards banquet and arrange the awards and trophies.
G) Program Committee – to organize programs for our general membership meetings.
H) Manitowoc Grounds Committee – to maintain and improve the club grounds at the Albert Drive location.
I) Hunt Test Committee – to organize and facilitate the Hunt Tests.
J) Hunting Dog Expo – to organize and facilitate the Hunting Dog Expo which is held annually.
K) Correction Clinic Committee – to organize and facilitate the Obedience Correction Clinics.
L) Sunshine Committee – to send cards, flowers, etc., to members and their families for illness and sympathy or other occasion deemed necessary by the Board of Directors.
M) Fun Match Committee – to organize and facilitate the Fun Match which is held annually.
N) Agility Committee – to organize and facilitate agility classes and trials to be held annually.
O) Conformation Committee – to organize and facilitate conformation training, classes and clinics throughout the year.
P) Website Committee – to maintain the MCKC website.
IX – Valders' Club Grounds
The MCKC maintains club grounds about three miles west of Valders WI at 4020 Quarry Road. A Field Member is a MCKC member who has met the grounds usage requirements (either hours or paid the appropriate usage fees) and has paid the property assessment if required. MCKC members meeting those requirements will be considered an active Field Member and will be entitled to field privileges.
1. The grounds are for the exclusive private use of MCKC for field trials, hunt tests, meetings, dog exercise and training by members and their guests.
2. Any theft, vandalism, or unauthorized use or appropriation of club property from the grounds by any member of his/her guest shall be punishable by censure or suspension, at the discretion of the Board of Directors.
3. The Field Group will hold separate meetings to discuss and make decisions regarding field matters.
4. The Field Group will elect bi-annually the following positions that will function similarly to the main club and board: Vice Chairperson, Secretary, Treasurer, one at-large committee person and field event chairpersons. Bi-annually the Vice Chairman will succeed the Chairman. The outgoing Chairman will serve on the committee for two years after leaving the Chairmanship.
5. The scope of the Field Group will include the following areas: appointing field tasks, managing the Valders' grounds improvement fund, approving classes, managing events and controlling Valders' grounds/equipment usage.
6.Minutes, and the annual field dinner meeting notice will be published in the Tailwagger Times.
7. Any MCKC member can become a field member by meeting grounds usage requirements and by paying any grounds assessments.
8. The field group will implement major capital improvements to the grounds/equipment that are funded by the Valders' grounds improvement fund.
9. Revenue for the Valders grounds improvement fund can come from the following areas: hunt tests, donations, grounds rental, special functions, grounds usage fee and field member assessments if approved by the Field Group.
10. Income from dues, field trials, spring retriever training class will continue to support the main MCKC general fund.
11. Valders' grounds improvement fund is to be audited annually per normal club policy.
12. The Valders' grounds improvement fund shall be held by the club Treasure and dispensed for major capital improvements as directed by the Field Committee.
13. The Field Secretary will maintain a current list of field members and distribute gate combination/tags.
14. A list of current membership and rules will be posted at the grounds.
15. Any violation of grounds usage and procedure are to be reported to the Field Committee.
16. The primary purpose of the grounds is for dog training. Hunting is permissible by members and guest if it does not conflict with use of grounds for dog training.
17. Separate checkbooks will be maintained for field trials, hunt tests and Hunting Dog Expo. These checkbooks will be strictly for related expenses.
18. Field Privileges:
A. Access to the grounds for training or any other dog-related purposes.
B. Have an "F" by your name on the membership roster.
C. Receive the gate combination and use of all property.
D. Receive all the field mailings.
E. May attend and vote at field meetings.
F. Life members' fees are optional
G. All club members using the Valders Grounds must be a field member. Due to the short field season, if a person applies for field membership their application is tentatively accepted as soon as the proper application and check are received by the club secretary. The club secretary or membership secretary will immediately notify the field secretary to proceed with giving the new prospective member the gate combination, mirror hanging tag, field rules, and any other necessary items. The prospective new member must attend at least one of the next two general club meetings to have their application read as stated in the club rules and procedures. Failure on the prospective member's part to fulfill this requirement will result in revocation of the membership and forfeiture of any monies paid toward membership.
H. Non members may take an approved class at the grounds.
I. Non members have to pay a designated fee for the class and can only be on the grounds during class hours.
J. All classes must be approved annually by the Field Committee.
K. The class instructor must present to the Field Committee a written plan having the following:
a) The curriculum of the class
b) The hours the class is to be held
c) Start date and end date of class
d) Fees
L. At the conclusion of the class, the instructor must submit a written report of the class to the Field Committee suitable for publication in the Tailwagger Times.
19. Member definitions:
A. Non-working member is defined as a professional or amateur who did not meet any of the 25 work-hour work requirement in the previous year.
B. A Working member is defined as a professional or amateur who met some or the entire 25 work-hour requirement in the previous year. For those amateur working members who did not meet all (100%) of the work-hour requirements, membership can be retained by paying MCKC (in addition to the normal membership fee) MCKC work-hour fees for those hours short of the required.
20. Any disagreements at year end regarding work hours must be resolved with the field secretary before submitting the New Year's payment.
21. Guest policy: Only professionals may bring guests and dogs not member owned.
A. Members may bring bird throwers, gunners, spectators, clients, etc., an unlimited number of times.
B. Special guest privileges beyond the standard policy may be obtained with the permission of the field committee. This may involve a fee.
23. Hunting is permitted on the grounds, but training has a higher priority. Hunters should yield to training.
24. Tie out stakes are only permitted if painted blaze orange and contain the name and phone number of the owner. A three-foot high blaze orange marker stick must also be placed in the vicinity of the stakeout as a reminder. Stakes left behind and creating damage to the mower will be the responsibility of the stake owner. Remember: stake-out chains are potentially lethal to the person mowing the grounds.
25. Member must display their grounds usage tags prominently on their dash or on the rear view mirror inside the vehicle when at the grounds.
26. The gate combination may only be given out by the field secretary or other field committee member.
27. Please use good judgment and courtesy when at the grounds. It is not the desire of the field committee to develop extensive rules.
28. Any questions about the grounds should be directed to a current serving field committee member.
29. All training birds should be removed when leaving the grounds. Training birds should not be placed in the dumpster (it is emptied once per month), disposed of in the river, or left on the grounds.
X – Trophies and Awards
At the annual awards banquet, recognition awards shall be given for outstanding achievements in dog events.
There will be plaques for the top AKC dog awards in the following categories:
Top Conformation Dog
Top Owner-handled Conformation Dog
Top Obedience Dog
Top Field Trial Dog
Top Agility Dog
Top Junior Handler
Top Breeder
Others (as approved by Board of Directors)
The point system previously established by AKC will be used to determine the top dog or individual in each category. The Field Group will be responsible for establishing a method of ranking this category and notify the committee for publication.
Recognition will be given to members who finish a title by placing a framed picture with a plate stating the owners' name, name of dog, and award earned for each dog thus awarded at the annual banquet. These framed pictures will be placed on a designated area of the wall of the MCKC building. The frame will be furnished by the club for the sole purpose of displaying the award winners and remain property of the club.
Pictures and plates will be returned to the award winner when the next annual award recipients are displayed.
MCKC will have a high quality certificate with MCKC official seal to be awarded to any member who has won a title in the preceding year to be given at the awards banquet. Junior Show Certificates will be awarded to the top Junior Handler in each class from the previous year. Any member wishing to have their own plaques representing their dog's achievements may do so at their own expense. Any member may give/donate a special interest award and/or sponsor a plaque with Board approval.
The following are for AKC events only.
Top Field Trial Dog: awarded to the dog/owner receiving the most AKC all-age points.
Top Obedience Dog: awarded to the dog receiving the highest average score in AKC events in any level of competition.
Top Show Dog: awarded to the dog receiving the highest number of all-breed points. 1 point is awarded for each dog defeated in AKC events.
Top Show Dog Owner-Handled: same as above except only shows where the dog is owner-handled will be eligible.
Top Junior Handler: awarded to the individual with the most Junior Handler points.
Points are earned as follows: Conformation: 5 points Best Junior in Show, 4 points 1st place, 3 points 2nd place, 2 points 3rd place, and 1 point 4th place. Obedience: 5 points HIT, 4 points 1st place, 3 points 2nd place, 2 points 3rd place, 1 point 4th place in class, 1 point for each qualifying score. Agility: 4 points 1st place, 3 points 2nd place, 2 points 3rd place, 1 point 4th place, 1 point for each qualifying score.
Top Breeder: awarded to the individual earning the most titles on dogs they bred.
Field Awards
The Red Allen Memorial Trophy: awarded annually to the Retriever receiving the most AKC licensed and sanctioned points trained and handled by an amateur
Retriever MCKC High Point All-Age Trophy: awarded annually to the Retriever receiving the highest number of Open and Amateur All-Age points in AKC licensed field trial competition.
The following awards are for any organizations holding events unless otherwise specified.
MCKC OTCH Plaque: any MCKC member awarded an OTCH title on a dog owner-handled is eligible for a plate stating owner's name, dog's name and date title awarded.
Agility Plaque: any MCKC member awarded an agility title on a dog owner-handled is eligible for a plate stating owner's name, dog's name and date title awarded.
Tracking Plaque: any MCKC member awarded a tracking title on a dog owner-handled is eligible for a plate stating owner's name, dog's name and date title awarded.
Utility Plaque: any MCKC member awarded a utility title on a dog owner-handled is eligible for a plate stating owner's name, dog's name and date title awarded.
Puppy Hall of Fame: any member finishing a title on a dog under 1 year of age is eligible for plate stating owner's name, dog's name, date title earned and age of dog.
Woodlands Teddy Bear Jesse UD Memorial Plaque: awarded to the member with the highest combined three scores toward an obedience title through an organization other than AKC.
Walter G. Pitkin Memorial Award: awarded to a German Shepherd Dog finishing a title in any area.
MCKC Appreciation Award
Given annually to the MCKC member who has given extraordinary service to the club over a period of time. The Board of Directors will select the next year's honoree.
XI – Manitowoc Club Grounds
1. Borrowing or taking any equipment from MCKC require Board approval
2. Junior members will be allowed in the building with a member who is qualified for building use.
3. Members must agree to sign in and out each time the building is used for individual training sessions.
4. Any member in good standing with the MCKC who has building/grounds use privileges may train any dog in his/her care (defined as currently residing on member's premises, but not necessarily owned by them) providing that dog is current on vaccinations and is in good health to the best of the individual's knowledge.
5. An area in the building will be established to display historical information about the club and a separate committee and Club Historian will be named.
6. Limited building use privileges are $35 for first year members only. Full building use privileges after the first year may only be achieved by meeting the hours usage requirements or paying fees.
7. New Members may have use of the MCKC Building on 40 Albert Drive by meeting the following requirements:
A. Pay a $35 fee for Limited Building Use
B. Have a member in good standing accompany the new member when they use the Building for training outside of the regular scheduled classes. The new member may NOT be left alone in the building to train, left to turn off lights/heat, etc.
8. A new member will not receive the combination to use the building for training purposes until they have been a member for a full year and have met the regular member in good standing qualifications. A new member that has the combination for other reasons, i.e. helping out a training class may not use that privilege to train on their own. A member in good standing will give the new member a guided tour of the MCKC building and answer any questions they may have.
9. To use the contact agility equipment and the flexible tunnels, graduation from an agility class is required as well as instruction in proper procedure for setting up said equipment and proper storing of it before out-of-class use of it is permitted.
10. It will be understood that misuse of the door combination, the building, the grounds or any property of the MCKC shall be handled on an individual basis and dealt with by the Board of Directors.
11. Dogs will be allowed into the building on meeting nights if they are kept under control.
12. MCKC Code of Ethics will be displayed in the building.
13. Annual membership lists will be published and posted on the website.
14. Hours earned as it pertains to building use privileges will be 25 hours per Family/Household.
15. Hours earned by children of family memberships may be applied toward accumulation of hours as it pertains to building use.
16. Children of qualified building use members may be allowed in the building with proper supervision by a qualified building use member.
17. No dogs may be allowed off-leash in the building except when being used to demonstrate for a class or for training purposes.
18. The training building must be vacated one hour prior to scheduled classes to allow trainers to prepare for their class.
19. Bitches in season MAY NOT be brought into the building at any time.
20. All dog urine and feces must be removed and the floor sprayed with disinfectant and wiped dry. Feces must be removed from outdoor fenced areas.
21. Any damage incurred to MCKC property by a member while using the building will be the responsibility of the member to repair or replace.
22. Any member who fails to comply with the above rules will be sent a letter of warning for the first offense. A second offense will constitute loss of privilege to be decided by the Board of Directors.
XII – Newsletter Policies
1. Deadline for submission is the first Friday of the month for all articles, ads and brags. These items must be submitted in writing or by email to the newsletter editor by the deadline.
2. Newsletter editor and Membership Secretary must be informed of any address or email address changes.
3. Nothing libelous or slanderous to the MCKC or any person will be printed.
4. Nothing detrimental to pure-bred dogs will be printed
5. Nothing detrimental to the welfare of the club will be printed.
6. Membership meeting minutes, Board of Director meeting minutes and brags will receive top priority; if space permits, member articles and ads will then be put in.
Ads can be placed in the newsletter for a fee (see annual schedule of fees for current amount). Ads must meet above requirements except for Policy #6. In addition, no sale or transfer of animals is permitted.
7. After the annual awards banquet, a copy of all award recipients will be submitted to the newsletter editor.
8. Articles must be typed in single spacing (to conserve space). Please check your spelling for correctness.
9. Brags for the newsletter must be submitted in writing (email preferred) to the newsletter editor by the deadline to ensure they get printed.
10. Financial statements will not be printed in the newsletter.
11. The newsletter will be made available to the membership via the website.
XIII – Trainer Policies and Procedures
A. General Requirements for Trainers
1. All trainers must be members in good standing of the MCKC for at least one year. (Exceptions to this may be considered in the case of a new member who has previously trained with another club, upon recommendation by the appropriate committee and approval of the Board of Directors).
2. All members wishing to become Head or Assistant Trainers must submit a resume, updated and reviewed annually, to the appropriate committee after completing requirements listed below. The appropriate committee will recommend applicants for approval by the Board of Directors. Resume forms will be available at the MCKC building.
B. Requirements to qualify and/or maintain trainer status
1. All trainers must be approved by the Board of Directors.
2. All trainers must be at least 18 years old.
3. Trainers must attend all of the Trainers' Meetings unless excused by the appropriate committee prior to the meeting.
4. All trainers must have a general understanding of AKC rules regulations that apply to the level being taught in the class.
C. General Policies
1. The Training Chairman (Agility, Conformation, Field and Obedience) shall be appointed by the President and approved by the Board of Directors.
2. The duties of each chairman include:
a. evaluating and making recommendations for updating MCKC policies for trainers and classes.
b. evaluating and recommending members wishing to become trainers.
3. All trainers must be able to communicate understandably with the public, showing respect and care for their dogs and their needs as trainees. Good rapport is essential.
4. Obedience coordinators will have the final say on all obedience activities and promotional materials.
5. Only current trainers are allowed to attend trainers' meetings. Trainers and others are allowed to attend classes unless, in the opinion of the class trainer, an individual(s) are disruptive to the class. Any discussions or views in regard to this procedure are to be directed to the Board, not the Obedience committee or individual trainers.
6. Any trainer who feels they are being harassed or intimidated should document such incidents and report them to the Board. Disciplinary action may be taken at that time if deemed necessary.
7. The Canine Good Citizen test will be offered as needed.
8. Harsh corrections of a trainee's dog are ABSOLUTELY PROHIBITED by all trainers.
9. The safety of other trainees and their dogs comes before all other considerations. No wolf hybrids are allowed in training classes nor any dogs deemed aggressive and dangerous. Referrals for aggressive dogs are made to an area animal behaviorist.
10. These policies may be modified or terminated at any times without notice by action of the Board of Directors if, in their opinion, continuation of these policies poses serious threat to the general welfare of the club or its property. Recommendations or suggestions from members should be presented to the appropriate committee or the Board of Directors.
11. Mileage will not be paid for dog trainers.
12. The club will purchase shirts with the MCKC emblem and the trainer's name for all trainers.
13. The MCKC Board will entertain applications from approved trainers to attend seminars that will benefit MCKC training programs. Guidelines are a 50% reimbursement of fees up to a $100 maximum for up to two recipients per discipline (Agility, Conformation, Field and Obedience) per year. Applications will include how seminar material will be shared with other trainers. Exceptions to this must be approved by the Board. All trainers are strongly encouraged to attend clinics and seminars. Committee chairs have information about upcoming clinics and seminars in the area. A Seminar Reimbursement Form is attached.
14. All trainers are encouraged to assist or train at least one-half of the total number of full sessions each year.
D. Head Trainer Qualifications
Head Trainers are trainers who teach the following Agility, Conformation, Field and Obedience classes offered by the MCKC:
Puppy Kindergarten
Open
Beginner
Utility
Pre-Novice
Conformation
Novice
Retriever Training
Rally Obedience
Canine Good Citizen
Adv. Beginner Agility
Guidelines:
PUPPY KINDERGARTEN
1. Read and understand the puppy manual and agree to train by its principles
2. Assist weekly with a puppy class for three full sessions.
3. Read at least one book from recommended trainers' reading list.
BEGINNER:
1. Read and understand the rules and regulations of our club's Beginner sheets and agree to train by their principles.
2. Assist weekly with a Beginner class for three full sessions.
ADVANCED BEGINNER
1. Read and understand the rules and regulations of our club's Advanced Beginner sheets and agree to train by their principles.
2. Assist weekly with an Advanced Beginner class for three full sessions.
PRE-NOVICE
1. Must have earned a Companion Dog (CD) degree on at least one dog.
2. Must assist weekly with a Pre-Novice class for three full sessions.
NOVICE:
1. Must have earned a Companion Dog (CD) degree on a dog.
2. Assist weekly with a Novice class for three full sessions.
OPEN
1. Must have earned a Companion Dog Excellent (CDX) degree on a dog.
UTILITY
1. Must have earned a Utility (UD) degree on a dog.
CANINE GOOD CITIZEN
1. Must have AKC evaluator status or have assisted an approved evaluator.
2. Must have assist weekly with three full CGC sessions.
RALLY
1. Must have a working knowledge of the rules and regulations of AKC Rally Obedience.
2. Must have earned or being working toward a Rally Obedience title.
RETRIEVER TRAINING
1. Must be approved by the Board of Directors.
CONFORMATION/SHOWMANSHIP CLASSES
1. Must be an AKC-approved Conformation or Junior Handler judge or
2. Must have owner-handler two or more dogs to their championship in AKC shows.
AGILITY
1. Agility instructors must have completed an agility title.
E. Assistant Trainer Qualifications
Assistant Trainers are trainers who assist the Head Trainers in teaching the above classes.
PUPPY KINDERGARTEN
1.Must have read the puppy manual and understand the philosophy of training and agree to train according to its principles.
BEGINNER
1. Must have read the club's beginner sheets and understand the philosophy of training and agree to train according to their principles.
ADVANCED BEGINNER
1. Must have read the club's advanced beginner sheets and understand the philosophy of training and agree to train according to their principles.
PRE-NOVICE
1. Must have completed and graduated from a novice training class.
NOVICE
1. Must have earned a CD degree on a dog or working towards a CD.
OPEN
1. Must have earned a CDX degree on a dog or working towards a CDX.
UTILITY
1. Must have earned a UD degree on a dog or working towards a UD.
RALLY
1. Must have a working knowledge of the rules and regulations of Rally Obedience.
AGILITY
1. Must be working towards an agility title.
XIV – Agility
A. Agility class regulations
1. All non-member dogs must have up-to-date immunizations and records must be brought to the first class.
2. ONLY buckle collars will be allowed on the dog during class (no choke chains, pinch collars, handkerchiefs, etc.)
3. Safety of the dog is the #1 concern. If the handler endangers the safety of their dog after being cautioned, they will be asked to leave the class.
4. Dogs must be kept under control at all times. Crates will be used in the building.
B. Use of Agility Equipment
1. Handlers that have acquired building usage may use the agility equipment if the handler has completed an intermediate agility class.
C. Agility instructors are to be approved by the agility coordinators and the Board of Directors.
XV - Website
The purpose of the MCKC website is to provide general information regarding the club and the sport of purebred dogs for the public and to provide specific information for club members.
1. The website chairperson will be appointed by the Board of Directors.
2. The Board must approve any changes to information on the Home page of the website.
3. The Board of Directors must approve any change of the ISP provider.
4. As only the website chairperson (with limited exceptions listed below*) is able to have information added or changed to the site, all materials will be sent to this person. This information must come from the designated person/persons from each discipline. A list of persons who are responsible for making changes will be approved by the Board of Directors. Any action regarding the website should be communicated by email to the website chairperson.
*The following members may contact the ISP directly with website updates as approved by the Board of Directors - Club Secretary; Membership, Newsletter and Obedience chairpersons.
5. The membership page of the website is password sensitive. It will be sent to all members who have email access. The rationale for having a password is privacy. Any changes/ corrections to the membership page must be emailed to the membership chairperson.
6. Any member who does not want certain personal information listed on the member page is responsible for notifying the membership chairperson.
7. No names of minors will be listed in captions of photographs.
8. The newsletter chairperson will update the website calendar as needed. To avoid duplicate scheduling, all event chairs are responsible for notifying the newsletter chairperson of dates to be included on the calendar.
9. Nothing libelous or slanderous to the MCKC or any person will be printed.
10. Nothing detrimental to pure-bred dogs will be printed
11. Nothing detrimental to the welfare of the club will be printed.
12. No sale or transfer of animals is permitted.
13. Links to other sites do not necessarily reflect approval/concurrence/etc. by the MCKC. Links from the website, be they from members or events, are to be approved by the Board.
XVI – Building/Grounds Rental (see Attachment A)
Any organization desiring to rent the MCKC facilities must apply in writing to the MCKC Board of Directors.
Organization must meet the following requirements:
1. Provide proof of liability insurance prior to the event.
2. Clean building/property at the conclusion of the event, leaving it in original condition.
3. Pay building/grounds/equipment rental fees and security deposit where applicable.
4. Return signed agreement one month prior to the event.
Approval must be in writing from the MCKC Board of Directors via a signed copy of the Rental Agreement.
ATTACHMENT A
BUILDING / GROUNDS RENTAL AGREEMENT
This is an Agreement between the:
Manitowoc County Kennel Club (MCKC)
40 Albert Drive
Manitowoc WI 54220
920/684-1911
and:
(Organization) __________________________________________ (Renter)
(Address) ______________________________________________
(City) ________________________ (State) _____________ (Zip) ____________
(Phone) _______________________ (Email) ______________________
The names and addresses of persons who have authority to act on behalf of Renter are attached to this agreement.
I. PURPOSE
The purpose of this Agreement is to provide for the rental by Renter of the facility owned by MCKC located at 40 Albert Drive, Manitowoc WI 54220 / Valders' Grounds, Quarry Road, Valders WI 54245. Renter shall have the use and occupancy of the building/grounds in accordance with the terms of this agreement commencing on the _______ day of ____________, 20___, at ___________ o'clock __.m., and ending on the _______ day of ____________, 20___, at ___________ o'clock __.m.
II. RENT, SECURITY DEPOSIT AND INSURANCE
Renter shall pay rent to MCKC in the amount of $ _______________ for the use of the buildings/grounds and $___ for the use of _________________ during the period described above. This rent shall be paid on or before the ______ day of _______________, 20___. In addition, Renter shall pay a security deposit to MCKC in the amount of $ __________________. The security deposit shall be paid on or before the _______ day of _______________, 20___.
Renter shall provide MCKC with proof of insurance certifying the renter has liability insurance, naming MCKC as an additional insured, in the amount of not less than One Million Dollars ($1,000,000). Such certificate shall be provided to MCKC at least one (1) month in advance of the scheduled use of the premises by Renter. MCKC may, at its option, cancel this Agreement if Renter fails to provide the certificate at least one (1) month in advance of the scheduled use of the premises by Renter. In the event of such cancellation, MCKC, may, at its option, retain as liquidated damages all sums paid by Renter.
III. USE AND RESTRICTIONS
A. MANITOWOC BUILDING AND GROUNDS
Except as stated herein, Renter shall have full use of the premises, including the training and kitchen area. Renter may use training equipment, jumps, ring equipment (stakes, ropes, picnic tables), kitchen equipment such as coffee pots, stove, refrigerator, metal utensils, bowls, chairs and tables. Bathroom supplies shall be provided.
Renter may not use articles stored in the locked storage areas.
Building and grounds may not be used for any purpose after 12 o'clock midnight.
Camping shall not be permitted nor shall any camper vehicles be permitted to hook up to internal or external power sources without club approval.
No dogs may be tied or left unattended anywhere on the MCKC grounds, in or out of the building.
Dogs brought onto MCKC grounds, that is, in or out of the building, must have either temporary or permanent shots for immunization against distemper, infectious hepatitis, parvo virus, parainfluenza, and rabies at required ages. All other animals brought onto MCKC grounds must have appropriate temporary or permanent immunizations and vaccinations as required by MCKC.
One or more representatives of MCKC may be present on the premises during Renter's occupancy, but shall not interfere with or hinder Renter's occupancy of the premise unless such representative reasonably believes that Renter's actives are or shall result in damage to the premises.
B. VALDERS' GROUNDS
Except as stated herein, Renter shall have full use of the premises, including buildings and kitchen area. Renter may use all training and trial equipment such as boats, portable blinds, cookers, generator, etcetera, that is stored on grounds.
Renter may not use any tractors owned by MCKC.
Building and grounds may be used by Renter 100% of the time that this agreement is in effect. Camping on grounds is permitted.
No dogs may be left tied or unattended anywhere on the MCKC grounds.
Dogs brought onto MCKC grounds, that is, in or out of the building, must have either temporary or permanent shots for immunization against distemper, infectious hepatitis, parvo virus, parainfluenza, and rabies at required ages. All other animals brought onto MCKC grounds must have appropriate temporary or permanent immunizations and vaccinations as required by MCKC.
One or more representatives of MCKC may be present on the premises during Renter's occupancy, but shall not interfere with or hinder Renter's occupancy of the premise unless such representative reasonably believes that Renter's actives are or shall result in damage to the premises.
IV. CLEANUP
A. MANITOWOC GROUNDS
All animal defecation and urine occurring in the building must be cleaned up and disinfected immediately. All animal defecation on the exterior of the building must be cleaned up and disposed of immediately. A shovel and place of disposal shall be provided. Renter shall, when leaving:
1. Remove any ring equipment, tables, or other equipment brought onto the premises.
2. Thoroughly sweep the building and vacuum where appropriate so as to return the premises to the condition that it was in when Renter took possession.
3. All trash accumulated during Renter's event shall be bagged and put out in the dumpster.
4. Turn off all electrical appliances and lights.
5. Lock all doors and windows.
B. VALDERS' GROUNDS
Renter shall, when leaving:
1. Remove any equipment or supplies brought onto the premises.
2. Be responsible for removal and disposal of all dead birds.
3. Replace all MCKC equipment used to location and condition in which it was found.
4. All trash accumulated during Renter's event shall be bagged and put in dumpster.
5. Entire grounds shall be left in the condition in which it was found (i.e., brush blind removed, etc.).
6. Lock all buildings and gates.
V. RETURN OF SECURITY DEPOSIT
The security deposit, in whole or in part, shall be returned to the Renter within ten (10) days after termination of Renter's use of the premises. Before MCKC makes deductions from the security deposit, MCKC shall notify Renter within five (5) days after the end of Renter's use of the premises of all deductions to be made from Renter's security deposit. The purpose of providing Renter with this notice is to advise Renter of the proposed deductions from the security deposit and allow MCKC and Renter an opportunity to discuss the proposed deductions from the security deposit before they are imposed by MCKC.
Approved by the MCKC Board at their Board Meeting on: _______________________________
Dated this ______________________ day of ______________________, 20____.
MANITOWOC COUNTY KENNEL CLUB
By: ___________________________________
Print Name: ___________________________
Print Title : ___________________________
Dated this _____________________ day of ________________________, 20___.
By Renter: ______________________________
Print Name: ____________________________
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